2017-2018 Verification

2017-2018 Verification

What is Verification?

            Verification is a federal financial requirement in which the Federal Central Processing Center (CPS) randomly selects Free Application for Federal Student Aid (FAFSA) applicants for verification (which will be noted on your “Student Aid Report” or “SAR”).  Students can typically expect to receive notice that they have been selected for verification within 10-14 business days after the Office of Financial Aid receives their FAFSA.  All requested documents should be submitted in full as soon as possible.  Once selected the process of comparing the self-reported information on the FAFSA to that of IRS Tax Transcripts and other financial documents begins.  If any mistakes are found on the FAFSA the school will make the necessary corrections.

Contents:

  1. What documents are needed for Verification?
  2. Do I need to turn in any other documents? 
  3. How do I use the IRS Data Retrieval Tool in my FAFSA?
  4. What happens if a student does not turn any information in or fails to turn in additional requested information?
  5. What do I do if my family has a change in income that is not reflected on the FAFSA and tax information?
  6. How do I request an IRS Tax Return Transcript?
  7. How do I request an IRS Verification of Nonfiling letter?
  8. What do I submit if I filed an Amended IRS Income Tax Return?
  9. What do I do if I filed a Foreign Non-IRS Income Tax Return?
  10. What if I was granted a filing extension for 2015 by the IRS? What do I have to submit?
  11. What do I do if I am a Victim of IRS Tax-Related Identity Theft?
  12. How to fix address matching problems when ordering online?

 

What documents are needed for Verification?

All applicants will have to submit the following to the Office of Financial Aid:

     Dependent:

  • 2017-2018 Dependent Federal Verification Worksheet
  • Parent(s)/Student’s tax filer income information either by the IRS Data Retrieval Process or 2015 IRS Federal Tax Return Transcript
  • If the student and/or parent(s) did not file a Federal Tax Return, a IRS Verification of Nonfiling letter confirming their non-tax filing status will be required for the student and each parent on the FAFSA along with proof of income earned such as 2015 W-2(s)
  • Parent(s)/Student’s signed 2015 Amended Federal Tax Return IRS Form 1040X (if applicable) AND 2015 IRS Federal Tax Return Transcript
  • Parent(s)/Student’s 2015 1099-R for their Pension/IRA distribution
  • High School Completion Status - For the 2017-2018 award year, certain applicants will be required to verify their high school completion status- high school diploma, recognized equivalent of a high school diploma, or homeschool
  • Identity/Statement of Educational Purpose – For the 2017-2018 award year, certain applicants will be required to verify their identity and resubmit a Statement of Educational Purpose, as was originally provided as part of the FAFSA submission

      Independent

  • 2017-2018  Independent Federal Verification Worksheet
  • Student’s and Spouse’s (if applicable) tax filer income information either by the IRS Data Retrieval Process or 2015 IRS Federal Tax Return Transcript
  • If the student and/or spouse(s) did not file a Federal Tax Return, a IRS Verification of Nonfiling letter confirming their non-tax filing status will be required for student and/or spouse along with proof of income earned such as 2015 W-2(s)
  • Student’s/Spouse’s signed 2015 Amended Federal Tax Return IRS Form 1040X (if applicable) AND 2015 IRS Tax Return Transcript
  • Student’s/Spouse’s 2015 1099-R for their Pension/IRA distribution
  • High School Completion Status - For the 2017-2018 award year, certain applicants will be required to verify their high school completion status- high school diploma, recognized equivalent of a high school diploma, or homeschool
  • Identity/Statement of Educational Purpose – For the 2017-2018 award year, certain applicants will be required to verify their identity and resubmit a Statement of Educational Purpose, as was originally provided as part of the FAFSA submission

 

IMPORTANT: Do not leave any lines blank on submitted documentation. No processing will take place until all information has been received and a paid deposit has been received by the school for new students. Personal copies of tax returns will no longer be accepted.

 

Do I need to turn in any other documents?
If conflicting data or further clarification is needed based on the already submitted FAFSA and verification documents other documents may be requested via written letter from the Office of Financial Aid.Some of these documents may include tax schedules, sibling/spouse enrollment verification worksheet, asset worksheet, divorce decrees, legal separation agreements, proof of separate residencies, bank statements, brokerage statements, documentation of child support etc.

 

How do I use the IRS Data Retrieval Tool in my FAFSA?
The IRS Data Retrieval Tool is used to transfer your tax information directly from the IRS site into your FAFSA.For step by step instructions please visit our webpage.

 

What happens if a student does not turn any information in or fails to turn in additional requested information?
You should be aware that if you fail to submit all of the requested information all Federal Financial Aid and private loans are placed on hold.Students that are currently enrolled for the Fall semester who have outstanding charges and have not completed the Verification process will be prohibited from registering for the subsequent spring semester until the verification is complete and/or their bill is paid in full.The Federal Verification process could take as long as 6 weeks so it is highly recommended that students file their FAFSA by October 31st of each year and turn in all required verification paperwork requested by the school in a timely manner no later than June 15th.Individuals who have filed extensions beyond the automatic sixth-month are not excused from the process.If selected for verification please file income tax returns and/or return the requested documentation as soon as possible.

 

What do I do if my family has a change in income that is not reflected on the FAFSA and tax information?
DO NOT make any changes to your FAFSA after you have used the . Instead please follow the and submit the required documentation to the Office of Financial Aid.Once this has been received it will be evaluated and eligibility is recalculated if possible. A response will be sent to the student regarding the appeal determination.The Federal Verification process must be completed before any appeals will be processed by the Office of Financial Aid.Also note that the verification/appeal process will NOT be processed for new students until a paid deposit is received by the school.

 

How do I request an IRS Tax Return Transcript?
Tax filers can request an IRS Tax Return Transcript for their 2015 tax information, free of charge, from the IRS in one of three ways:

  • Online
  • By Phone
  • By Paper

Online Request
Available at www.irs.gov

  • Under Tools, click "Get a tax transcript"
  • Click “Get Transcript ONLINE” (If at any point, you cannot validate your identity – for example, you cannot provide financial verification information or you lack access to a mobile phone – you may use Get Transcript by MAIL, see below)
  • Enter the tax filer’s Social Security Number, email address, filing status, account numbers for loan or credit card associated with your name, and mobile phone associated with your name.
  • Click “Continue”
  • Select "IRS Tax Return Transcript” and in the Tax Year field, select "2015".
  • If successfully validated, you will be able to view your IRS Tax Return Transcript.
  • Submit the IRS Tax Return Transcript to Fredonia; make sure to include the student’s name and Fredonia ID on the transcript.

OR

  • Under Tools, click "Get Transcript of Your Tax Records"
  • Click “Get Transcript by MAIL
  • Enter the tax filer’s Social Security Number, date of birth, street address, and zip or postal code. Use the address currently on file with the IRS.
  • Click “Continue”
  • Select "Tax Return Transcript” (not “Tax Account Transcript”) and in the Tax Year field, select "2015".
  • If successfully validated, tax filers can expect to receive a paper IRS Tax Return Transcript at the address included in their online request within 5 to 10 days.
  • Submit the IRS Tax Return Transcript to Fredonia; make sure to include the student’s name and Fredonia ID on the transcript.

Telephone Request
Available from the IRS by calling 1-800-908-9946

  • Tax filers must follow prompts to enter their social security number and the numbers in their street address. Generally this will be numbers of the street address that was listed on the latest tax return filed. (Problems entering your street address?)
  • Select "Option 2" to request an IRS Tax Return Transcript (not “Tax Account Transcript”) and then enter "2015".
  • If successfully validated, tax filers can expect to receive a paper IRS Tax Return Transcript at the address provided in their telephone request within 5 to 10 days from the time of the request.
  • IRS Tax Return Transcript requested by telephone cannot be sent directly to a third party by the IRS.
  • Submit the IRS Tax Return Transcript to Fredonia; make sure to include the student’s name and Fredonia ID on the letter.

 

Paper Request Form – IRS Form 4506-T
Download IRS Form 4506-T at https://www.irs.gov/pub/irs-pdf/f4506t.pdf PDF Format

  • Complete lines 1 – 4, following the instructions on page 2 of the form.
  • Line 3: enter the tax filer’s street address and zip or postal code. Use the address currently on file with the IRS.
  • Line 5: provides tax filers with the option to have their IRS Tax Return Transcript mailed directly to a third party by the IRS. Do not have your IRS Tax Return Transcript sent directly to Fredonia.
  • Line 7: Select the checkbox on the right hand side for Return Transcript.
  • Line 9: Year or period requested field, enter "12/31/2015".
  • The tax filer must sign and date the form and enter their telephone number. Only one signature is required when requesting a joint IRS Tax Return Transcript.
  • Mail or fax the completed IRS Form 4506-T to the address (or FAX number) provided on page 2 of Form 4506-T.
  • If the 4506-T information is successfully validated, tax filers can expect to receive a paper IRS Tax Return Transcript at the address provided on their request within 5 to 10 days.
  • Submit the IRS Tax Return Transcript to Fredonia; make sure to include the student’s name and Fredonia ID on the letter.

MAIL
Financial Aid Office

209 Maytum Hall
State University of New York at Fredonia
Fredonia, NY 14063

FAX (716) 673-3785 
EMAIL financial.aid@fredonia.edu

 

How do I request an IRS Verification of Nonfiling letter?
An IRS Verification of Nonfiling Letter - provides proof that the IRS has no record of a filed Form 1040, 1040A or 1040EZ for the year you requested.

Non Tax filers can request an IRS Verification of Nonfiling of their 2015 tax return status, free of charge, from the IRS in two ways:

Note: If you filed a Puerto Rican or Foreign Income Tax Return you must submit appropriate non-filing documentation from a relevant tax authority.

Note: Each parent listed on the FAFSA must submit their own IRS Verification of Nonfiling letter.

Online Request

Available at www.irs.gov

  • Under Tools, click "Get a tax transcript"
  • Click “Get Transcript ONLINE” (If at any point, you cannot validate your identity – for example, you cannot provide financial verification information or you lack access to a mobile phone – you may use Get Transcript by MAIL, see below)
  • Enter the non-filer’s Social Security Number, email address, filing status, account numbers for loan or credit card associated with your name, and mobile phone associated with your name.
  • Click “Continue”
  • Select "Verification of Nonfiling Letter” and in the Tax Year field, select "2015".
  • If successfully validated, you will be able to view your IRS Verification of Nonfiling Letter.
  • Submit the IRS Verification of Nonfiling Letter to Fredonia; make sure to include the student’s name and Fredonia ID on the letter.

 

Paper Request Form – IRS Form 4506-T
Download IRS Form 4506-T at https://www.irs.gov/pub/irs-pdf/f4506t.pdf PDF Format

  • Complete lines 1 – 4, following the instructions on page 2 of the form.
  • Line 3: enter the non-filer’s street address and zip or postal code. Use the address currently on file with the IRS.
  • Line 5: provides non-filers with the option to have their IRS Verification of Nonfiling Letter mailed directly to a third party by the IRS. Do not have your IRS Verification of Nonfiling Letter sent directly to Fredonia.
  • Line 7: Select the checkbox on the right hand side for Verification of Nonfiling.
  • Line 9: Year or period requested field, enter "12/31/2015".
  • The non-filer must sign and date the form and enter their telephone number.
  • Mail or fax the completed IRS Form 4506-T to the address (or FAX number) provided on page 2 of Form 4506-T.
  • If the 4506-T information is successfully validated, tax filers can expect to receive a paper IRS Verification of Nonfiling Letter at the address provided on their request within 5 to 10 days.
  • Submit the IRS Verification of Nonfiling Letter to Fredonia; make sure to include the student’s name and Fredonia ID on the letter.

MAIL
Financial Aid Office

209 Maytum Hall
State University of New York at Fredonia
Fredonia, NY 14063

FAX (716) 673-3785 
EMAIL financial.aid@fredonia.edu

 

What do I submit if I filed an Amended IRS Income Tax Return?
An individual who filed an amended IRS income tax return for tax year 2015 must provide:

 

  • A 2015 IRS Tax Return Transcript (that will only include information from the original tax return and does not have to be signed), and
  • A signed copy of the 2015 IRS Form 1040X, “Amended U.S. Individual Income Tax Return,” that was filed with the IRS.

 

 

What do I do if I filed a Foreign Non-IRS Income Tax Return?
An individual who filed or will file a 2015 income tax return with the relevant taxing authority of aU.S. territory, commonwealth, or with a foreign central government must provide:

  • A tax filer who filed an income tax return with Guam, the Commonwealth of the Northern Mariana Islands, the Commonwealth of Puerto Rico and the U.S. Virgin Islands may provide a signed copy of his or her income tax return that was filed with the relevant tax authority. However, if we question the accuracy of the information on the signed copy of the income tax return, the tax filer must provide us with a copy of the tax account information issued by the relevant tax authority before verification can be completed; or
  • A tax filer who filed an income tax return with the tax authority for American Samoa must provide a copy of his or her tax account information; or
  • A tax filer who filed an income tax return with tax authorities not mentioned above, i.e. a foreign tax authority, and who indicates that he or she is unable to obtain the tax account information free of charge, must provide documentation that the tax authority charges a fee to obtain that information, along with a signed copy of his or her income tax return that was filed with the relevant tax authority.

 

What if I was granted a filing extension for 2015 by the IRS? What do I have to submit?
An individual who is required to file a 2015 IRS income tax return and has been granted a filing extension by the IRS, must provide:

 

  • A copy of IRS Form 4868, ‘‘Application for Automatic Extension of Time to File U.S. Individual Income Tax Return,’’ that was filed with the IRS for tax year 2015;
  • A copy of the IRS's approval of an extension beyond the automatic six-month extension if the individual requested an additional extension of the filing time for tax year 2015;
  • Verification of Non-filing Letter (confirmation that the tax return has not yet been filed) from the IRS or other relevant tax authority dated on or after October 1, 2016;
  • A copy of IRS Form W–2 for each source of employment income received for tax year 2015 and,
  • If self-employed, a signed statement certifying the amount of the individual’s Adjusted Gross Income (AGI) and the U.S. income tax paid for tax year 2015.

 

What do I do if I am a Victim of IRS Tax-Related Identity Theft?
An individual who was the victim of IRS tax-related identity theft must provide:

 

  • A Tax Return DataBase View (TRDBV) transcript obtained from the IRS, or any other IRS tax transcript(s) that includes all of the income and tax information required to be verified; and
  • A statement signed and dated by the tax filer indicating that he or she was a victim of IRS tax-related identity theft and that the IRS is aware of the tax-related identity theft.

 

 

How to fix address matching problems when ordering online?
When entering the information into the IRS address matching system note the following:

  • The address entered must match the address already on file with the IRS exactly.
  • The address on file is typically the address on your most recent tax return.
  • Spelling out the word “street” rather than using the abbreviation “st.” can be enough to cause an error.
  • Addresses on the IRS system are auto-corrected through a post office program and may not match what you put on your tax return.

 

We suggest the following if you run into problems:

  • Have your taxes in front of you and enter the address carefully as it is on your return.
  • If you entered your address as it appears on your return and it doesn’t work, try using the standardized version of your address.
    • To get a standardized version of your address: 1) go to www.usps.com 2) Click Look Up a Zip Code 3) Enter Street Address, City, State 4) Click Find
  • If you still have problems, the IRS.gov Website Help Desk can be reached toll-free at 1-800-876-1715, Monday - Friday 8:00 a.m. - 8:00 p.m. (Eastern Time).
Financial Aid Office Hours:  
Academic Year:
8:30 a.m. - 5:00 p.m.
Summer Hours:
8:00 a.m. - 4:00 p.m.
Financial Aid Walk-In Hours:
Monday 1 p.m. - 4:30 p.m.
Tuesday 1 p.m - 4:30 p.m.
Wednesday 1 p.m. - 4:30 p.m.
Thursday 1 p.m - 4:30 p.m.
Friday 1 p.m. - 4:30 p.m.

Financial Aid Office

209 Maytum Hall
State University of New York at Fredonia
Fredonia, NY 14063
(716) 673-3253
(716) 673-3785 Fax