Forms for Vendors
This page provides links to all necessary forms that vendors may need when doing business with the State University of New York.
New York State Substitute W-9 Form
If you would like to set up your company to do business with the State of New York please fill out this New York State Substitute W-9 Form.
Update Vendor Primary Contact
Please fill out this Update Vendor Contact Form if you wish to change your business's primary contact person with New York State. Please note that only this contact person can update vendor information with NY State.
Update Vendor Default Address
Please fill out this Update Vendor Default Address Form if you would like to change your business's default address with New York State. This form must be used by the primary contact to update the default address on the vendor record.
Update Vendor Name
I you would like to change the name of your business, please fill out this Update Vendor Name Form. It is important to note the following when updating the name of your business:
- A New York State Substitute W-9 Form must be submitted with this form.
- Your new legal name and Taxpayer Identification Number (TIN) must match with IRS records before we can update the name on your NYS vendor record.
- If you have a new TIN you must contact the NYS agency you do business with and obtain a new Vendor ID.